Alltel E-Rate Program Reimbursement Process

There are two options available for requesting your ALLTEL discounts:

• ALLTEL’s Bill Discount process
• the BEAR process

You will need to choose one option for requesting reimbursements.

Bill Discounts: ALLTEL will apply your monthly discount to your bill for each month during the funding year, once we have received the Funding Commitment Letter (FCL) from USAC. Please note any delays in receiving the FCL will be ‘caught up’ on your monthly statements, once the appropriate paperwork is completed. You will be invoiced for the full amount with a deduction showing the E-Rate award. You should pay your portion promptly. The E-Rate award will be billed to the SLD through ALLTEL’s E-Rate department.

Always use the Bill Dates, not the Payment Due Dates when requesting E-Rate discounts for multiple months.

Bear Process: The Schools and Libraries Division (SLD) continues to support the BEAR (Billed Entity Application Reimbursement) process, FCC Form 472. Details on the BEAR process are available at the SLD Web site. The BEAR form requires payment of your bill in full and then completing a four-page form to receive a check back from the SLD with ALLTEL as an intermediary. These forms can be filed quarterly, semi-annually, or annually. Block Four of this form requires an ALLTEL signature and should be faxed to ALLTEL at 1.800.355.3013. An ALLTEL representative will sign the form promptly and fax page four back to you. Please be sure to supply a return fax number with your form. You will then need to mail the completed form to the SLD. A check will follow in 45-60 days.

• ALLTEL also offers the ability to file your BEAR form electronically. Please contact us at 866.366.7956 for assistance in using this convenient method of filing.
• To obtain the required Service Provider information and signature on page 4 of the BEAR form you may either FAX your BEAR form for signature or use the Online Bear form offered by ALLTEL.
• FAX: The SLD will accept a faxed copy of a signature on page 4, Block 4 of the BEAR form. ALLTEL will sign your BEAR form and fax it back to you (please provide a fax number).
  ATTENTION: Please verify you are using the correct SPIN (143008900) before you FAX your BEAR form to our E-Rate office. Our office can only sign BEAR forms for the correct SPIN. The FAX number is 800.355.3013.
• When you have received an "Approval of Billed Entity Application Reimbursement Letter" indicating the approved amount for reimbursement, you should receive a check for that amount from ALLTEL in 45 and 60 days.

Download Alltel Reimbursement Process (DOC, 536 KB)